Privacy Policy

Introduction
The MidSouth LGBT Chamber of Commerce (“Chamber,” “we,” “our,” or “us”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you interact with our organization, website, and services.

Information
We Collect We gather various types of information to serve our members and operate effectively. The information we collect may include:

Personal Information:

  • Name, address, and contact details
  • Business information and professional credentials
  • Payment and billing information
  • Membership preferences and history
  • Email correspondence and communication records
  • Event registration and attendance records

Technical Information:

  • IP addresses and browser types
  • Device information
  • Usage patterns and preferences
  • Cookies and tracking technologies
  • Website navigation history
  • Login information

How We Use Your Information
Your information helps us provide and improve our services. We use collected information for the following purposes:

  • Processing membership applications and renewals
  • Facilitating event registrations and communications
  • Sending newsletters and organizational updates
  • Managing member benefits and services
  • Improving website functionality and user experience
  • Analyzing membership trends and patterns
  • Complying with legal obligations

Information Sharing and Disclosure
We understand the sensitivity of your information and limit sharing to specific circumstances:

  • With member businesses for networking purposes
  • With trusted service providers who assist our operations
  • With event sponsors and partners (with prior notice)
  • When required by law or legal process
  • To protect our rights or property
  • During organizational changes like mergers or acquisitions

Data Security
We implement reasonable security measures to protect your information:

  • Encrypted data transmission
  • Secure server storage
  • Limited access to personal information
  • Regular security assessments
  • Employee training on data protection
  • Incident response procedures

Your Privacy Rights
You maintain certain rights regarding your personal information:

  • Access your personal information
  • Request corrections to your data
  • Opt-out of communications
  • Request data deletion (where applicable)
  • Control your privacy settings
  • Choose how your information is shared

Cookie Policy
Our website uses cookies and similar technologies to enhance user experience:

  • Essential cookies for website functionality
  • Analytics cookies to improve our services
  • Preference cookies to remember your settings
  • Marketing cookies for targeted advertising
  • Third-party cookies from our partners
  • ear information about Data Protection Officer contact

Children’s Privacy
The MidSouth LGBT Chamber of Commerce website and services are not directed at, marketed to, or intended for children under the age of 13 (or 16 in the European Union). We do not knowingly collect or solicit personal information from anyone under the age of 13. If you are under 13, please do not:

  • Attempt to register for membership
  • Make any purchases through our website
  • Sign up for our newsletter or communications
  • Send us any personal information


If we learn that we have collected personal information from a child under age 13 without verification of parental consent, we will delete that information as quickly as possible. If you believe that we might have any information from or about a child under 13, please contact us immediately at info@midsouthlgbtchamber.org.

 

GDPR Compliance
For users in the European Union (EU), we comply with the General Data Protection Regulation (GDPR). Here’s what that means for you:

Legal Basis for Processing. We process your personal data under the following legal bases:

  • Consent: When you explicitly agree to the processing
  • Contractual necessity: To fulfill our membership obligations
  • Legitimate interests: To improve our services and communications
  • Legal obligation: To comply with applicable laws

Your Enhanced Rights Under GDPR. In addition to the rights previously mentioned, EU residents have the right to:

  • Receive a copy of your personal data in a structured, commonly used format
  • Request erasure of your personal data under certain circumstances
  • Object to processing based on legitimate interests
  • Restrict processing in certain situations
  • Withdraw consent at any time
  • Lodge a complaint with a supervisory authority

Data Retention. We retain your personal information for as long as necessary to:

  • Maintain your active membership
  • Comply with legal obligations
  • Resolve disputes
  • Enforce our agreements

We typically retain:

  • Active member data: Duration of membership plus 2 years
  • Financial records: 7 years
  • Communication records: 2 years
  • Event participation records: 3 years

International Data Transfers
If you access our services from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States. By using our services, you consent to such data transfers in accordance with this Privacy Policy.

By using our website or services, you signify your acceptance of this Privacy Policy. If you do not agree to this policy, please do not use our website or services.

Last Updated: December 30, 2024